Marketing Project Administrator

Salary: £29,588 with progression to £31,236 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 6 September 2026

Newcastle University is embarking on an exciting curriculum transformation as part of our Education Strategy 2030+. Through our new Leading Edge Curriculum Framework, we’re reviewing the shape, design, content and delivery of all programmes to ensure our students gain the knowledge, skills and experiences they need to thrive academically, professionally and personally.

Our redesigned programmes will place real-world learning at their core, creating opportunities for students to engage with research, industry, practice and society throughout their studies. To support this ambition, we’re looking for a Marketing Project Administrator to provide administrative support, planning and coordinating Marketing-led activity related to the Leading Edge Curriculum Project. 

The Role

Are you a highly organised marketing professional who thrives on supporting complex projects and wants to play a key role in shaping the future of education at Newcastle University?

As part of a project team working to deliver marketing-led activity, you’ll play an important role in ensuring we hit key milestones. You’ll supporting day-to-day operations across a wide variety of tasks including project timelines, resource allocation, project status updates and working closely with team members leading on the wider curriculum transformation project.

You’ll join Newcastle University’s Marketing Team within the Marketing, Global Recruitment and Admissions Directorate, a comprehensive, world-class marketing team dedicated to serving our partners, academics and students.

Our vision for marketing at Newcastle encompasses the following:

• Embracing a ‘digital first’ approach
• Encouraging our team through personal growth
• Engaging with our clients and audiences
• Delivering an exceptional marketing strategy

We are both highly collaborative and innovative combining a wide range of planning, creative and technical skillsets.  

How to Apply

This is a full-time position on a fixed term contract until 12th July 2027.

If you have any questions about the role, please contact: Claire Burnham, Marketing Project Manager – claire.burnham@ncl.ac.uk

Please provide evidence of how you meet the essential criteria required for the role outlined in ‘The Person’ by uploading a letter of application along with your Curriculum Vitae (CV).

Key Accountabilities

As part of the Marketing Team, you will: 

• Provide effective administrative support to the Marketing Project Manager and Marketing Workstream including but not limited to: organising meetings; preparation/circulation of documentation; recording and disseminating minutes/actions and following up to ensure timely action completion; setting up content collection templates to support the Digital Content Editor and Copywriters working on course content
• Work closely with the Marketing Project Manager to develop and implement tracking processes that monitor project progress across each phase of work
• Support the Marketing Project Manager in the planning, coordination, and delivery of Marketing-led activity related to the Leading Edge Curriculum Project
• Work as an ‘expert user’ of relevant IT systems (SharePoint, Teams, project management software), generating management information proactively and on request
• Any other reasonable duties that fall within the scope of the post, as required to support the Marketing Project Manager and Marketing Workstream Leads

The Person

Knowledge, Skills and Experience

• Demonstrable work experience in a relevant role, and in a comparable setting
• Good working knowledge of office management systems and procedures
• Proven ability to establish, review and monitor administrative systems
• Ability to handle large volumes of work to tight deadlines, whilst maintaining strong attention to detail
• Ability to communicate clearly, both orally and in writing, with a wide range of staff at all levels
• Strong planning and organising skills
• Ability to work on own initiative, solving routine problems with limited supervision
• Experience of working effectively both independently and within a team, and the ability to initiate, develop and maintain productive relationships
• Flexible and responsive approach to dealing with demands of work and stakeholders
• Experience of planning and progressing work within general guidelines, using initiative and judgement
• Advanced IT skills, including the core Microsoft Office packages, in particular Outlook, Word and Excel, and online communication tools, for example Teams

Attributes and Behaviour

• Tailors content to the audience, changing style, tone and format appropriately
• Understands how best to appeal to the other person/group, correctly interpreting the right way to approach a situation
• Identifies quickly what is important and prioritises accordingly
• Plans workload and tasks in a systematic way
• Uses systems and tools to ensure records and audit trails are clear and up to date

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or Substantial relevant work experience in the unit or a comparable setting
• Hold a recognised qualification (NVQ level 2, GCSE Grades A-C/O-levels, City and Guilds, RSA II)

Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 29711