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Project Coordinator

Requisition ID:  22383

Newcastle, GB

Contract Type:  Fixed Term
Working Pattern:  Full Time
Posted Date:  22-Sep-2022


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


What’s in it for you? Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Newcastle is an inclusive global University community where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Salary: £27,131 to £28,762 with progression to £31,411 per annum


Closing Date: 09 October 2022


The Role 


This role offers an excellent opportunity to work with our Education Outreach and Academic Skills teams on their Bridging the Gap project.  The project team are working with secondary school teachers, sixth form students, first year undergraduates and academic colleagues to focus on the research skills required of ‘A’ level students and first year undergraduates as they transition from secondary education into higher education to support them in their studies. 


Based in the Education Outreach Team, you will gain experience of working with a wide range of stakeholders to design and create resources to support students to succeed.  You will support the project leads by monitoring project outputs to ensure that project objectives and timescales are met and that evaluation is undertaken. 


We are looking for a colleague who is keen to further develop their technical, administrative and communication skills, with an enthusiasm for working with a diverse range of colleagues and students. 


This post is fixed term for two years. 


Please contact Sara Bird ( to find out more about the project and the role. 


Key Accountabilities 

  • Work with the project leads to review the outcomes of the project to date, and to develop a plan of work for the next two years, with input from key stakeholders

  • Work creatively with colleagues and students in producing engaging online resources in line with agreed project aims and objectives.  To supervise students collaborating on the project as required

  • Recruit, organise and run focus groups to better inform the project and audience needs

  • To support the project team in developing an appropriate evaluation methodology to assess the impact of the resources and approaches developed through the project, including a plan for gathering and maintaining a set of agreed metrics in a sustainable way

  • Work closely with the project team and stakeholders to embed the resources created as part of the project within the Sixth Form Study Skills website, ASK website, Canvas VLE and other relevant points in the digital environment, in order to maximise their visibility and accessibility

  • Work with the project leads to develop a communications plan to disseminate and raise awareness of ‘Bridging the Gap’ resources amongst relevant audiences

  • Engage effectively with a range of internal and external stakeholders, identifying opportunities and, where appropriate, to work with the project leads to prepare and deliver presentations to raise awareness of the Bridging the Gap project and its outputs

  • Co-ordinate the presentation and dissemination of regular update reports, tailored to suit a range of audiences

  • Any other duties within the scope and general nature of the grade which may be required


The Person 


Knowledge, Skills and Experience  

  • Up-to-date knowledge of issues facing students in their transition into Higher Education 

  • Recent and relevant experience of coordinating and/or providing high quality administrative support for projects 

  • Experience of writing and creating innovative and engaging content and resources in a range of formats, to suit a diverse audience 

  • Excellent written and verbal communication and presentation skills, as well as the ability to engage colleagues at all levels and respond sensitively to a range of views 

  • Evidence of drawing together a range of materials to promote a project or service 

  • Excellent organisational and time management skills; ability to manage own workload, recognise priorities, and work to deadlines whilst maintaining a high degree of accuracy 

  • Excellent IT skills 


Attributes and Behaviour 

  • Team-working: works collaboratively with others, plays a positive role in teams and establishes and grows relationships across the organisation where different skills, expertise and opinions are valued 

  • Communicating: uses clear, concise and accurate communication, tailoring the approach accordingly and encourages a two-way communication process

  • Planning and Organising: manages time and resources by prioritising and organising effectively

  • Finding Solutions: Generates a range of viable options and decides on an appropriate course of action that best fits organisational and area goals

  • Understanding Others: understands colleagues, students and other stakeholders

  • Embracing Change: recognises the need for change and is forward looking. Promotes the benefits of change to others and regularly comes up with new ideas. Has the willingness to adopt new ways of working and to make improvements



  • An undergraduate degree, or relevant professional experience 



The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.


Requisition ID: 22383