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Project Coordinator IESAM

Requisition ID:  21461
Location: 

Newcastle, GB

Contract Type:  Fixed Term
Working Pattern:  Full Time
Posted Date:  02-Aug-2022

 

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

 

What’s in it for you? Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

 

Newcastle is an inclusive global University community where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

 

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

 

Salary: £27,131 to £28,762 with progression to £31,411 per annum

 

Closing Date: 31 August 2022

 

The Role

 

The Institute of Electrification and Sustainable Advanced Manufacturing (IESAM) is a consortium which will develop a flexible, high-quality Power Electronics, Machines and Drives (PEMD) training pipeline. The consortium, led by Newcastle University, consists of the North East Institute of Technology (a partnership of Further Education colleges, Newcastle University and industry led by New College Durham) and other universities and colleges in the region. 

 

As Project Coordinator you will provide professional administrative support to the project and consortium, working as part of a team to ensure the development and success of the project. You will have experience of working effectively with a wide range of colleagues, managing multiple priorities and deadlines and of effectively organising meetings. Previous project coordination experience is desirable.

 

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. 

 

We’re celebrating 150 years of Science, Agriculture and Engineering that made Newcastle University the institution it is today. Although a huge amount has changed over the last 150 years, one thing has stayed the same: our commitment to making a difference. We're educating the next generation of experts and tackling the biggest challenges facing our planet. Our innovative work has always focused on making a difference to people’s lives, and you can be part of it.

 

The post is available full time, on a three-year fixed term basis.

 

To apply, please complete the online application and upload a CV and a covering letter. Please structure your covering letter as a supporting statement of no more than two sides. Please outline how you meet or exceed the requirements for the role holder as listed below.

 

Closing date Wednesday 31 August 2022. Interviews will be held week commencing 19 September 2022.

 

Informal enquiries are welcomed and should be directed to Laura Thomson, Head of Business, Innovation & Skills via e-mail to Laura.Thomson@ncl.ac.uk

 

Key Accountabilities

  • Provide professional administrative support to ensure the smooth running of the project and consortium. Directly support the IESAM academic lead and the professional services as required
  • Administrative support will include diary management, organising travel, conducting initial investigations/research, drafting correspondence such as complex reports, letters, proposals or presentations, dealing with visitors, and supporting events
  • Responsible for coordinating and supporting designated project meetings, including meeting arrangement, coordinating papers, drafting agendas, taking minutes and proactively managing actions
  • Collation, review, formatting and publication of documentation, including reports required by funders and other stakeholders
  • To proactively receive, resolve and respond to enquiries received into the project, to ensure that an effective service and clear advice is provided to colleagues and customers
  • To develop, implement and maintain effective project procedures and systems to ensure that support is efficient, timely and accurate
  • To manage records relating to the functions of the project, to include taking responsibility for maintaining databases of information; gathering data from multiple sources and ensuring the integrity of data entered/recorded
  • To investigate project conditions and guidelines and keep colleagues aware of administrative requirements to the projects
  • To develop and maintain a project website and mailing lists as required
  • Any other duties within the scope and general nature of the grade which may be required

 

The Person

 

Knowledge, Skills and Experience

  • Experience of liaising and working effectively with a wide range of colleagues
  • Experience of managing multiple tasks alongside each other and the flexibility to respond effectively to changing demands and priorities
  • Experience of handling confidential information with tact and discretion
  • Experience of organising meetings, taking minutes, preparing agenda and reports
  • Experience of preparing reports and communication materials
  • An ability to monitor budgets and handle project finances

Desirable

  • Previous project coordination experience

 

Attributes and Behaviour

  • Works in a planned and structured way
  • Uses own and others’ time effectively
  • Sets own priorities in conjunction with team and area objectives
  • Uses systems and tools to ensure records and audit trails are clear and up to date
  • Ensures that others know how processes and systems work
  • Is clear and concise; gets the message across to others
  • Shares relevant and useful information with others
  • Keeps other team members up to date with progress

 

Qualifications

  • A’ level (or equivalent) qualification plus work experience in a relevant role or broad work experience acquired through a combination of vocational training and considerable on-the- job experience
  • Full driving licence; willingness and availability to work unsocial hours when required (evenings and weekends); occasional travel in the UK and/or overseas sometimes requiring overnight stays
  • Receive Enhanced Disclosure from the Disclosure and Barring Service

 

We’re celebrating 150 years of Science, Agriculture and Engineering that made Newcastle University the institution it is today. Although a huge amount has changed over the last 150 years, one thing has stayed the same: our commitment to making a difference. We're educating the next generation of experts and tackling the biggest challenges facing our planet. Our innovative work has always focused on making a difference to people’s lives, and you can be part of it. 

 

The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

 

Requisition ID: 21461