Payments Clerk

• Report on and process all international currency payments, and payments to international bank accounts for a variety of stakeholders.  Using the University’s finance system to identify outstanding payment requests/invoices daily and initiate payment using the University’s international payment software.
• Process all urgent same day bank payment requests (CHAPS or Faster Electronic Payment) using the University’s on-line banking platform
• Identify new international payment vendors and verify beneficiary bank details to comply with university financial control procedures.
• Identify any changes to existing international vendor beneficiary bank detail and ensure verification is received before amendments are processed.
• Create and maintain templates in respect of beneficiary bank details within the University’s international payment banking software.
• Reconcile and post all relevant outgoing payments from the University’s on-line banking platform on a daily basis and ensure all payments are valid and accounted for within the University’s finance system.
• Ensure the correct level of authorisation has been applied to all forms of payment requests.
• Record and maintain any bank charges applied by the University’s banking and card merchant services providers.
• Identify any rejected international payments and verify beneficiary bank details before payment is reissued. 
• Identify any returned vendor/student BACS payments and liaise with the Payments Team Leader to ensure the relevant postings are made in the University’s finance system.
• Maintain and review all Direct Debit payments made by the University for various contracts and services. 
• Any other duties relevant to the post.
• You will provide support within the Payments team, with involvement across a variety of functions to ensure the smooth and accurate delivery of services.

The Person

Knowledge, Skills and Experience

• Ability to communicate clearly and effectively, both in writing and verbally, when dealing with colleagues and stakeholders.
• Competent in using Microsoft Office tools, particularly Excel and Word, to support accurate and timely work delivery.
• Strong interpersonal skills with the ability to handle queries and interact with others in a professional and courteous manner.
• Organised approach to workload with the ability to meet internal deadlines and manage competing priorities.
• High attention to detail, with a consistent focus on accuracy and quality in outputs.
• Confident working independently as well as collaboratively within a team to meet shared goals.

Attributes and Behaviour

• Demonstrates a conscientious and reliable approach to work, showing commitment to completing tasks to a high standard.
• Takes responsibility for own work and uses initiative to resolve problems within defined procedures.
• Works effectively with colleagues, showing flexibility and willingness to support team objectives.
• Maintains a positive and professional manner, even when working to tight deadlines or under pressure.
• Upholds a consistent and professional standard of conduct, demonstrating discretion where required.

Qualifications

• Educated to a minimum of 5 GCSEs grade 9-4 (A–C) or equivalent, including Mathematics and English or relevant experience.