Events Officer

Requisition ID:  26488

Newcastle, GB

Contract Type:  Open Ended
Working Pattern:  Full Time
Posted Date:  6 Feb 2024


Salary: £29,605 to £30,487 with progression to £32,982 per annum


Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 26 February 2024



The Role


Are you a highly organised events professional who is passionate and motivated to ensure success and positive experiences?

Do you have creative ideas, excellent people skills and thrive in managing , building and supporting event ideas and initiatives?


Newcastle University is looking for a highly experienced events professional to join its Advancement team during an exciting development period.

As Events Officer within the Advancement Team, you will play an essential role in developing and delivering a wide variety of online, in-person and hybrid events, to grow the University’s engagement with its diverse alumni and supporter audience. You will be responsible for the successful delivery of an annual programme of UK and international based events (in-person, online and hybrid) for the University’s Advancement Office. The purpose to to build and strengthen mutually beneficial lifelong relationships with the University’s global community of students, graduates, staff and supporters. 


In addition you will also provide expertise in the planning and development of the University’s high-profile programme of fundraising events to engage both internal and external stakeholders with the Campaign for Newcastle University, a multi-million-pound fundraising campaign. 


You will be a graduate or equivalent with relevant experience in events management, a strong team player with a drive for delivering an excellent events experience and tangible outcomes.


For more information and discussion, please feel free to contact Laura Watson, Head of Supporter Marketing and Events -


Previous applicants need not apply


Key Accountabilities

  • Responsibility for developing and delivering a wide range of events both in-person and online. Working closely with colleagues across NU Advancement and the wider university to ensure the events meet specific objectives and deliver an outstanding audience experience 
  • In liaison with Event Leads, manage all elements of events (UK and international) to ensure quality and consistency of delivery. Duties may include: developing event plans, liaising with external stakeholders, assessment and booking of appropriate venues; catering and hospitality arrangements, staffing plans, health and safety assessments, briefing staff and training student ambassadors and volunteers. For digital events, selecting and implementing suitable platforms appropriate to each specific event
  • To develop and maintain the annual events calendar to assist in the preparation and monitoring of the NU Advancement annual plan, budget and workload
  • To establish, maintain and develop event systems and processes necessary to support delivery, monitoring and evaluation. This will include the use of Power BI to report on event statistics and outcomes to inform future decisions
  • Working closely with the Communications team to ensure the timely and effective promotion of events and activities via appropriate channels
  • On-site event management, including technical set up, guest registration, catering management, trouble shooting and providing support for the relevant team
  • To inform the future event planning process via regular de-briefs and follow up communications with event partners and stakeholders
  • To ensure that the CRM database is maintained with details of all events including venue information, timings, invitation lists, RSVPs, attendees and seating plans
  • To ensure all events are fully compliant with Health and Safety regulations and ensuring all relevant documentation is completed and up to date
  • To keep up to date with the latest insights into event management in order to help inform the direction of the events programme


The Person


Knowledge, Skills and Experience  

  • Outstanding communication, organisation and event management skills
  • Excellent IT skills and demonstrable experience of working with platforms such as Zoom Webinar, recording equipment and audio editing software (e.g. Adobe Audition)
  • Outstanding attention to detail, and excellent copywriting, editorial, report writing and proof-reading skills
  • Excellent interpersonal, teamwork and negotiation skills, and ability to communicate effectively with a range of external contacts and audiences
  • Proven experience of developing relationships with a range of internal and external stakeholders
  • An understanding of issues relating to publicity and promotion and the marketing of events
  • Excellent project management, time management and administrative skills
  • Flexible approach to work demands in the context of event delivery 
  • Substantial experience relating to event planning, organisation, management and promotion, in the context of large public audiences, both virtually and in person
  • Good knowledge of health and safety and first aid requirements around events 


Attributes and Behaviour 

  • A strong team player with the ability to develop and maintain productive working relationships both within NU Advancement and with other internal and external stakeholders 
  • A positive attitude to problem solving and a helpful, friendly and customer-focused approach 
  • Highly organised with the ability to establish systems and processes for others 
  • Ability to respond quickly and autonomously when problems arise 
  • Desire and ability to work unsocial hours and to travel where required 



  • Educated to degree level or equivalent  
  • Professional marketing or events qualification  


 Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.


At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.


In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 26488