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Security and Authorisation Analyst

Requisition ID:  1244

Newcastle, GB

Contract Type:  Open Ended
Posted Date:  22-Nov-2019


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


Salary: £30,942.00 - £44,045.00 

Closing Date: 3 January 2020


The role

Based within the IT Service, you will be part of the SAP Governance and Compliance team and responsible for helping the University develop and manage the SAP Security, Roles and Authorisations across its SAP landscape, developing strategy and implementing and maintaining best practice.


You will also be responsible for:

  • Developing and maintaining processes for best-practise management of SAP roles, authorisations, accounts, testing and transports (in collaboration with colleagues).
  • Active engagement with stakeholders in order to ensure that SAP roles and authorisations are reviewed appropriately.
  • Working closely with internal and external auditors to ensure that all agreed controls are operated effectively and that mitigations are clearly documented and agreed.
  • Providing specialist SAP Governance and Compliance guidance to colleagues within the IT Service.


You must have an IT related degree or equivalent level of study, extensive experience in a similar or related role, excellent communication and influencing skills and ideally some exposure to SAP Security Roles and Authorisations, SAP Licence Management and SAP BASIS environments. 


For an informal discussion please contact Peter Hogan, Finance Systems and SAP Training Manager, Corporate Systems, email peter.hogan@newcastle.ac.uk or tel:  0191 2085361.


The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality.  The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

Please be advised that due to the minimum salary thresholds imposed by the UKVI, this post may not qualify for University sponsorship under Tier 2 of the points based system.


Key Accountabilities

  • Develop and maintain processes for best-practise management of SAP roles, authorisations, and user accounts.
  • Subject Matter Expert across the business and our projects in the field of SAP Security Roles and Authorisations.
  • Identify key University process owners and liaise regularly to ensure that SAP roles and authorisations are reviewed appropriately.
  • Work closely with internal and external auditors to ensure that all agreed controls are operated effectively and that mitigations are clearly documented and agreed, thereby ensuring ongoing compliance.
  • Provide specialist support for NUService tickets relating to SAP accounts and access.
  • Provide specialist SAP Security, Role and Authorisations guidance for SAP projects and changes where appropriate.
  • To maintain a high level of understanding of relevant emergent technologies to ensure that the University’s SAP landscape is supported by appropriate SAP Security and Control solutions, in particular regarding Application Lifecycle Management (ALM) tools. Need to consider rewording this section
  • Through implementing appropriate SAP Security, Role and Authorisation strategies to increase efficiency in development and operations, thereby reducing the total cost of operations.
  • Leverage synergy between role, account and license management to identify licensing efficiencies (for example removal of licences from unused accounts). 
  • On occasion you may be requested to carry out duties not specifically described in this job description. Such requests will be in the interests of maintaining the smooth running and delivery of NUIT services to customers and stakeholders.


The Person (Essential)

Knowledge, Skills and Experience

  • Possess professional knowledge of software governance and compliance concepts
  • Excellent communication and influencing skills and attention to detail (including preparation of documentation such as policies and procedures)
  • Excellent negotiation and diplomacy skills
  • Ability to solve problems based upon past experience and independent investigative analysis
  • Keen attention to detail
  • Extensive experience in a similar or related customer-facing role
  • Experience of delivering, maintaining and improving SAP Security, Role and Authorisations and best practise, e.g. Segregation of Duties
  • Experience of initiating and executing continuous improvement

Attributes and Behaviour

Delivering Services

  • Sees other departments and colleagues as “customers” and follows through on their enquiries and requests
  • Keeps fellow team members up to date with progress
  • Co-operates with others in achieving targets
  • Has a positive attitude for doing things better
  • Looks for ways to make immediate improvements (quick wins)

Planning & Organising

  • Works in a planned and structured way
  • Uses own and others’ time effectively
  • Uses systems and tools to ensure records and audit trails are clear and up to date
  • Keeps work systems up to date, neat and tidy
  • Ensures that others know how process & systems work


  • Is factually correct and gives consistent verbal and non-verbal messages
  • Clear and concise; gets the message across to others
  • Uses face to face communication regularly; for example team meetings, one to ones, informal discussions/chats, briefing sessions

Finding Solutions

  • Looks at ways of overcoming obstacles rather than coming to a standstill
  • Confidently deals with a broad range of information
  • Keeps an open mind to alternative ways of doing things
  • Proactively anticipates and plans for likely problem areas or obstacles by assessing and managing risks

Embracing Change

  • Takes the initiative to ensure future success of NUIT and area / function by presenting new ideas and approaches
  • Creates momentum for continuous improvements
  • Is supportive of others during change


  • Builds relationships with key players both internally and externally in order to gain support
  • Develops plans and strategies for influencing and persuading stakeholders



Graduate or have an equivalent professional qualification.


Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Requisition ID: 1244