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School Research Co-Ordinator

Requisition ID:  12461

Newcastle, GB

Contract Type:  Fixed Term
Working Pattern:  Full Time
Posted Date:  13-Oct-2021


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


Salary: £26,341- £27,924 with progression to £30,497 per annum

Closing Date: 24 October 2021


The Role


The School of Modern Languages wishes to appoint a School Research Co-ordinator to act as the focal point for the co-ordination and administration of research activity across the School.  You will closely with Director of Research, School Manager, Director of Impact and Engagement plus the Head of School to achieve the School’s research aims and objectives.  The post will also offer occasional support the Centre for Latin American and Caribbean Studies (CLACS).


You will have experience of working in a busy office environment, working both as part of a team and independently.  You will possess high levels of organisational skills, the ability to use your initiative, pay attention to detail and work to tight deadlines.  You will have excellent communication and interpersonal skills with a proactive, flexible and professional approach to your work.    


The post is a full time, fixed term post for one year to cover maternity and could be available to existing University colleagues as a secondment.  You should discuss this with your current manager before submitting your application.


Informal enquiries to Lesley Sherrin, School Manager Lesley.sherrin@ncl.ac.uk


Key Accountabilities


  • Ensure the smooth running of the School’s administration relating to Research and Engagement, ensuring suitable procedures and reporting mechanisms are in place
  • Provide comprehensive support and guidance to academic staff on pre-application costing and pricing of research and consultancy proposals using the NUProjects system and liaising with Grants and Contracts and Contract Financial Management
  • Undertake post-award administration including guiding academic colleagues to ensure compliance with the requirements and policies of the funding bodies and of the University
  • Advise and work alongside the Directors with development and implementation of policies, and management of designated school research budgets
  • Actively engage with the forward planning of the School’s research business activity with the primary goal of maximising the impact and quality of research
  • Actively engage with the development and implementation of the School’s REF strategy, and administrative co-ordination of the School’s REF return including the provision of information and statistical analysis (both on future and previous returns as required
  • To be responsible for ensuring that the school web editor is kept up to date with information about research projects, seminars, conferences and other activities, and to act as a central point for the coordination of school research news items
  • Work with academic colleagues to identify potential opportunities for research and consultancy funding
  • Work with Directors to co-ordinate the development of the School’s engagement activity
  • Gather information relating to the School’s research, impact and engagement activity for dissemination within and outside of the university. Arranging related events and activities
  • To contribute to Faculty PS Research Network meetings and take an active role in the local research cluster to ensure cover between Schools and promote sharing of best practice
  • Promote and suggest ways to improve collaboration both within and outside of the School
  • Any other duties within the scope and general nature of the grade which may be required

 The Person (Essential)

 Knowledge, Skills and Experience

  • Proven research administration experience in Higher Education or similar research administration background
  • Costing and pricing of research proposals
  • Working with complex data sets, e.g. research award and income data
  • Experience of finance systems related to research and Full Economic Costing, e.g. SAP, NU Projects or a similar project/finance system
  • Excellent written and verbal communication skills
  • Team working and working independently
  • Up to date and comprehensive knowledge of MS Office, particularly Word and Excel
  • Knowledge of research assessment funding exercises, e.g. the REF (Desirable)
  • Knowledge of public sector funding agencies (e.g. UKRI and EU) (Desirable)
  • Committee servicing (Desirable)

Attributes and Behaviour


  • Looking to the Future
  • Has the ability to see the “big picture”
  • Anticipates change and prepares for it
  • Willing to change ways and policies in light of new information
  • Gathers relevant information and facts
  • Is thorough in investigating an issue; “no stone left unturned” approach



  • Factually correct and gives consistent verbal and non-verbal messages
  • Clear and concise; gets the message across to others
  • Chooses communication tools appropriately e.g. selective use of emails and other channels of communication
  • Tailors content of communication to the audience, changing style, tone and format appropriately
  • Has a positive outlook
  • High level of self-motivation
  • Remains calm when dealing with challenging situations


Team Working

  • Shares relevant and useful information with others
  • Keeps other team members up to date with progress
  • Gets involved with team tasks
  • Clarifies understanding of others to avoid misinterpretation

Taking Responsibility

  • Works in a planned and structured way
  • Ensures that all activities are completed on time
  • Uses systems and tools to ensure records and audit trails are clear and up to date
  • Ensures that others know how process and systems work
  • Strives to deliver high quality results
  • Looks at ways of overcoming obstacles rather than coming to a standstill
  • Confidently deals with a broad range of information



  • Educated to A level standard
  • A degree or equivalent educational qualification and/or relevant work experience (Desirable)


Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.


We understand how important the full employment package is to our colleagues at Newcastle University and we are committed to providing a great range of benefits and discounts for all.  You can learn more about what is available here on our Benefits Website page.

Requisition ID: 12461