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Finance Clerk

Requisition ID:  19561

Newcastle, GB

Contract Type:  Open Ended
Working Pattern:  Part Time
Posted Date:  15-Jun-2022

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


We are committed to providing a great range of benefits and discounts for our colleagues, which includes onsite sports centre and library; flexible working options; a minimum of 25 days holiday (plus eight public holidays and four University discretionary closure days) and the option to purchase a further two weeks additional leave per year; discounted travel for the Metro and local bus services; 24 hour employee assistance phone line and web portal to provide support and advice with a wide variety of life’s issues; and discounts for national retailers. You can find out more on our Benefits Website page.


Newcastle is an inclusive global University community where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Salary: £20,092 with progression to £21,686 per annum


Closing Date: 30 June 2022


The Role


We have an exciting opportunity to join the Payments Team based within Newcastle University’s Finance Hub. The Hub is a team of more than 150 skilled and ambitious colleagues who manage the financial business activities of the University. We provide a professional and proactive service to our students, colleagues and stakeholders. We are committed to supporting the personal and professional development of our team. 


As a member of the Payments Team, you will mainly be responsible for the timely processing of payments to University students & supporting the Senior Payments Clerk as well as providing general administration support to the team.


We are looking for a highly motivated, committed and reliable individual to join us. We need a team player who shows great attention to detail & enjoys communicating effectively with people at all levels and has good levels of numeracy, literacy, and IT skills.


We are committed to building and maintaining a fair and inclusive working environment and are happy to discuss arrangements for flexible and/or blended/hybrid working.


To apply, please complete an online application and upload a CV and a cover letter. Please complete any application questions as directed. Your cover letter is a supporting statement and you should outline how you meet the essential criteria of the role and evidence this with examples


If this is you then we’d love to hear from you. Please contact Gill Grierson (Accounts Payable Manager) for more information.


Key Accountabilities

  • To assist the Payments Team Senior Clerk (Student Payments) in providing advice, support and quality customer service to queries & requests from academic units and students in relation to student payments
  • Assist in the production of 4 weekly student payments runs (3 x BACS and 1 x Cheque). This involves the production and manipulation of reports using Access, Excel & SAP to reconcile studentship data with the payment proposal report
  • Assist with the preparation and administration of Post Graduate studentships. Liaising closely with each Faculty Graduate School, academic units and students to ensure all relevant regulations are adhered to.  This will include telephone, email & face to face communications
  • To assist in verifying and reconciling student and sponsor accounts by preparing and processing SAP journal transactions, in line with University regulations, in order to ensure that correct fees and payments are posted to fee accounts for postgraduate studentships.  Ensuring tuition fees are re-charged in an accurate and timely manner in line with studentship criteria
  • To assist the Payments Team Leader in administering and maintaining the University’s purchasing card database.  This includes issuing of new cards, maintaining card holder profiles in SAP and arranging substitute work flows as required.  Providing support to card holders as appropriate
  • Assist the Payments Team Senior Clerk (General Payments) in identifying new vendors who are paid by an international payment method.  Verifying beneficiary bank details to comply with audit requirements as appropriate
  • To identify any changes to existing international vendor beneficiary bank detail & ensure verification is received before amendments are processed
  • Ensure any vendor master data queries are identified & flagged to the Purchasing & Vendor Master teams to ensure that all vendor correspondence and payment details are updated accordingly

The Person 


Knowledge, Skills, Experience

  • Ability to work quickly and accurately with great attention to detail as this is essential to meet our internal deadlines
  • Possess good interpersonal & customer care skills 
  • Up to date IT skills (MS Office) in order to manipulate and interpret data
  • Good level of literacy and numeracy in order to interpret and communicate financial information effectively
  • Possess well-developed IT skills, in particular Microsoft Office (Excel & Word)


Attributes and Behaviours

  • Is able to work in a planned and structured way to prioritise workload
  • Has a positive attitude & is enthusiastic in getting the job done on time to meet deadlines
  • Co-operates with others to achieve targets.
  • Able to use initiative to resolve problems & queries
  • Remains calm when responding to challenging situations
  • Possesses a high level of integrity due to the volume, value & nature of transactions involved in the payment process



  • Be educated to a minimum of 5 GCSEs grade 9-4 (A–C) or equivalent, including Mathematics and English or relevant experience

The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 19561