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North Leadership Administrator

Requisition ID:  1240

Newcastle, GB

Contract Type:  Fixed Term
Posted Date:  25-Nov-2019


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


Salary: £30,942.00 - £44,045.00 

Closing Date: 16 December 2019


The Role    


The Newcastle University North Leadership Centre (NUNLC) is an externally funded unit within the School of Education, Communication and Language Sciences (ECLS) that delivers a range of bespoke training programmes to organisations across the globe with a particular focus on Educational Leadership.

This 0.6FTE post is part of a job share position.  You will work 0.6FTE and manage all business activities with the support of a team. The 0.4FTE position (currently in post) will remain responsible for bid writing and course delivery.


This is a part time, fixed term post for the duration of 18 months.


For informal enquiries please contact Details: francis.barber@ncl.co.uk 


Key Accountabilities

•    To manage all administrative systems to support the delivery of programmes. This includes reviewing support structures and administrative requirements and designing and delivering service support mechanisms to maximise service    quality, efficiency and continuity.

•    To assess information needs and conduct analysis of information relating to NUNLC to provide relevant management information for ECLS and University purposes and make recommendations to support NUNLC and ECLS decision making. To identify shortfalls in information and find sources to fill these.


•    To manage the professional services support team to ensure that a co-ordinated and efficient support service is provided to the NUNLC; meeting quality standards including recruitment, monitoring and supporting the performance management and development of team members to ensure that individual contributions are maximised.


•    To manage the process of contracts for tutor staff employed to deliver training on behalf of NUNLC. This involves raising contracts, monitoring amendments and reporting any changes to HR and identifying any concerns/issues to ensure compliance with legislation and financial viability.


•    To prepare annual and quarterly budgets, to ensure that finances are appropriately and efficiently managed. To be responsible for the monitoring and reporting function within NUNLC.


•    To promote mechanisms for effective communication, thereby ensuring that there are good communication links both within the between NUNLC, ECLS, Faculty, University and regional and national collaborators.


•    Establishing, maintaining and reviewing a NUNLC web site as well as any other project websites and social media channels as appropriate.





The Person (Essential)

Knowledge, Skills and Experience



•    A graduate or equivalent plus relevant experience or experience in demonstrating development through a series of progressively more demanding relevant roles 
•    Thorough knowledge of the practices, processes and procedures involved in the administration of University’s academic work



•    Proven analytical and problem solving capability
•    Proven ability to establish, review and monitor administrative systems 
•    Has developed staff effectively and can lead/manage teams 
•    Ability to work effectively in a team and relate well to others
•    Excellent interpersonal skills and ability to influence internal and external stakeholders
•    Manages conflicting priorities and works to appropriate deadlines
•    Has proven ability to use own initiative
•    Can demonstrate an ability to think strategically is aware of the changes in higher education and the impact on the business
•    Has proven ability to adopt an active approach to problem solving
•    Good analytical and report writing skills
•    Has proven communication and organisational skills



•    Planning and progressing work within guidelines, using initiatives and judgement without recourse to senior staff
•    Administrative experience (preferably within higher education)
•    Relevant IT experience
•    Managing conflict
•    Managing a team of staff 



•    A graduate or equivalent




Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Requisition ID: 1240