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Data Manager

Requisition ID:  2003

Newcastle, GB

Contract Type:  Fixed Term
Posted Date: 


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


Salary: £25,941.00 - £27,511.00 

Closing Date: 6 February 2020

The role


The European NAFLD Registry is central to the LITMUS project. LITMUS (Liver Investigation: Testing Marker Utility in Steatohepatitis) is funded by the European Innovative Medicines Initiative 2 Joint Undertaking and aims to develop, validate and qualify better biomarkers for the testing of Non-Alcoholic Fatty Liver Disease (NAFLD). The European NAFLD Registry is a large database bringing together clinical data and biological samples from across Europe. The main purpose of this role is to work with the ~40 study sites, central and local biobanks and  Project Manager  to ensure that the data set is as complete and robust as possible and samples are transported and processed in a timely manner.


This post is tenable for 2 years. For informal enquiries contact Kristy.wonders@ncl.ac.uk.


Key Accountabilities


  • To be responsible for the overall day-to-day management of the European NAFLD Registry and sample inventory databases to ensure complete data sets are  available for analysis and act early to address any missing data points, in line with the LITMUS Monitoring Plan.
  • To work with sites to ensure samples are transferred to local or central biobanks in a timely manner and validate sample inventories.
  • To be responsible for the cleansing and importing external datasets into the European NAFLD Registry.
  • To support the Project Manager in all aspects of maintaining records of patients on trials and the regulatory issues that govern the management of clinical trials and associated projects.
  • To produce regular reports on registry and sample metrics.
  • To be responsible for the LITMUS Newsletter.
  • To act as the main point of contact for the partner sites and the Project Manager for data entry queries and support.
  • To provide advice and training to sites on the use of the European NAFLD Registry
  • To work with analyst teams, and external researchers, to review data and to proactively check required data. This will include working with external researchers from industry and academia requesting clinical data on approval of data requests by the LITMUS Coordinator.
  • To manage audit data quality of the European NAFLD Registry and Sample Database to ensure that high standards are met and comply with University Trust and external governing bodies’ requirements.
  • To be responsible for the preparation and facilitation of audits and/or inspections.
  • To take responsibility for all data security and integrity in line with University and Trust policies.
  • To be responsible for ensuring that University and Trust policies in relation to Data Protection/Caldicott Guidelines are adhered to, including checking that all data capture systems used comply with this.
  • To be responsible for ensuring archival of closed study documentation is completed in accordance with local policy.
  • Be aware of and take responsibility for working in accordance with applicable regulations and guidance including the International Conference on Harmonisation (ICH) Guidelines on Good Clinical Practice, UK Regulations on Clinical Trials, Data Protection Act, and Research Governance Framework for Health and Social Care
  • To work with researchers and partners to ensure that data is prepared for analysis in advance of analysis team meetings
  • To provide administrative support when needed as directed by the line manager. This may include supporting the administration of submissions to journals or conferences.
  • To support links between LITMUS and other projects as required.
  • To initiate requests for data/material transfer agreements and to keep a record of the status of these agreements
  • To provide data management support for other projects as required.
  • Take responsibility for identifying own learning needs, including identifying appropriate courses to ensure up to date knowledge in the regulations governing clinical research and research data.


The Person 

Knowledge, Skills and Experience


  • Significant relevant experience of working in healthcare data management and/ or clinical research
  • Critical and intelligent attention to detail and high standards of accuracy
  • Must be experienced in all aspects of Microsoft Windows applications, with excellent knowledge of Excel  
  • Meticulous about following processes and procedures
  • Ability to organise own workload, with minimum supervision
  • Excellent interpersonal and communication skills (both written and verbal)
  • Team membership skills within multidisciplinary research teams
  • Able to demonstrate the ability to prioritise workload
  • Ability to accurately transfer data from one medium to another (using paper based and electronic data capture)
  • Willing to undertake personal development training as required
  • May be occasionally required to work unsocial hours when urgent data capture / resolution is necessary
  • Previous database and data management experience
  • Significant administrative experience
  • Experience of working within a clinical and/or research environment
  • Experience of working on own initiative


  • Experience of working with multi relational databases
  • Experience of Filemaker, SPSS or Python
  • Knowledge of research environment.


Attributes and Behaviour


  • Works collaboratively with others, plays a positive role in teams and establishes and grows relationships across the organisation where different skills, expertise and opinions are valued.

Planning & organising           

  • Manages time and resources by prioritising and organising effectively. The post-holder will be able to plan and organise their own workload, taking into account the timelines required for individual aspects of the work e.g. obtaining data. Much of the work will be of an on-going nature, but other work will come from the project team members or requests from partners responsible for sample and data analysis.


  • Uses clear, concise and accurate communication, tailoring the approach accordingly and encouraging a two way communication process

Gathering information

  • Gathers a broad range of relevant information from internal and external sources making this information widely available. Uses information to gain competitive advantage.

Finding Solutions       

  • Formulates options and possible scenarios

Decision Making

  • The post-holder will receive training and support tools and will be required to make independent decisions, but will usually act on the advice of the Project Manager and Principal Investigator.




  • HNC/HND/A Levels or equivalent


  • First degree in relevant field (e.g. mathematics, computing, finance, life sciences or other health-related field)

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Requisition ID: 2003