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Assistant Sustainability Officer

Requisition ID:  947

Newcastle, GB

Contract Type:  Open Ended
Posted Date:  01-Nov-2019

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Salary: £25,217

Closing Date: 22 November 2019

Newcastle University Sustainability Team is seeking a highly motivated and enthusiastic professional with a passion for sustainability and the environment. You will provide administrative support to the team in order to assist with managing the University’s impact on the environment, contributing to the implementation of associated action plans. The Team is responsible for all areas of environmental sustainability including energy management, waste management, travel planning and biodiversity.


This role provides an exciting opportunity to work with a dynamic team to embed sustainability across a large, complex organisation. You will be an excellent communicator with good interpersonal skills as well as highly numerate with experience of data collection and analysis.


Please address any queries to or Tel: 0191 208 7789. 

The Role

To advise and provide administrative and practical support to the ESS Sustainability Team. The Team is responsible for all areas of environmental sustainability on the campus, including energy management, waste management, travel planning and biodiversity.

To contribute to the implementation of an Environmental Management System (EMS) by assisting in the maintenance of procedures and processes to ensure legal compliance, effective day to day management of information and to identify trends within the area of sustainable development which demonstrate continuous improvement.


Key Accountabilities
•    To support the delivery of a variety of sustainability projects, in areas such as energy saving, waste and recycling and travel, working under the direction of Sustainability Officers and mangers within the team.
•    To liaise with external service providers on issues relating to service delivery e.g. billing queries, and to provide a point of contact for their representatives - elevating issues arising with the relevant Sustainability Officer.
•    To carry out furniture surveys and market items for reuse across University platforms.
•    To provide general administrative support to the sustainability team including collecting and maintaining robust energy and environmental data and to identify trends in performance.  
•    To produce information for inclusion on the sustainability website and social media platforms. Ensuring information is maintained and up to date to enable the regular dissemination of information to staff and students about all aspects of the University’s performance on sustainability related issues.  
•    To support the Sustainability Team in auditing, inspecting and assessment of existing procedures and practices.
•    To monitor and maintain essential records relating to statutory compliance e.g. Hazardous Waste Registrations, Energy Certificates and F-gas records ensuring these are kept up to date.
•    To co-ordinate and actively participate in awareness raising/promotional events for staff and students, including producing materials and information for events.
•    To assist in responding to enquiries relating to all aspects of the work of the Sustainability Team, ensuring that timely and accurate information is provided.
•    To co-ordinate meetings where required and assist in recording minutes of meetings.

The Person (Essential)
Knowledge, Skills and Experience 

•      Able to work on own initiative and as part of a team
•      Good interpersonal skills, including relationship building. Good communication skills, both written and verbal
•      Customer focused and highly motivated, with the ability to engage staff and students, to develop marketing/promotional materials for presentation and website.
•      Good organisational skills
•      Highly numerate with experience of data collection and presentation of results
•      Knowledge of legislation relating to core elements of environmental sustainability
•      Knowledge of methods, systems and procedures relating to Environmental Management Systems
•      Knowledge of the principles of Monitoring and Targeting (M&T) in relation to energy
•      Experience (paid or unpaid) of implementing energy efficiency / carbon reduction projects, including calculating payback periods
•      Experience of conduction environmental/energy audits

Attributes and Behaviour

Gathering Information
Is thorough in investigating an issue
Has an eye for detail, spotting errors and ensuring accurate information
Gathers relevant information and facts
Pieces information together to identify trends
Chooses communications tools appropriately
Tailors content of communication to audience
Uses face to face communication regularly
Can hold the attention of others using appropriate technique
Enthusiastic and positive outlook
Confident statements of own position or views
Demonstrates self-assured manner
High levels of self - motivation
Remains calm when responding to challenging situations
Shares relevant and useful information with others
Keeps other team members up to date with progress
Gets involved with team tasks
Asks others opinions
Encourages others to get involved  

•    Educated to HND or equivalent in a relevant discipline or with practical experience in administration and engaging with people on sustainability issues.

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

Requisition ID: 947